IP Paralegal

Job description

As a member of the Tessenderlo Innovation Center:

  • You do preparational work in support of the trademark attorney: independently preparing trademark screenings, monitoring of competitor’s trademark filings (first review & selection), docketing Office communications (office actions, refusals, etc.) and assisting in preparing responses;
  • You independently take care of and follow-up the filing and renewal process for trademarks (optionally in a next phase for patents). You ensure that all formalities are complied with during the filing, granting, opposition and renewal procedures;
  • You are responsible for reviewing, collecting and sending official documents (eg. Power of Attorneys, assignments, recordal forms, etc.) to official authorities and agents worldwide in support of the maintenance of our IP assets.;
  • You are responsible for entering data and registering/monitoring deadlines in the IP management system
  • You maintain contacts with internal stakeholders, agents and authorities worldwide, in close collaboration with a team of experienced trademark and patent attorneys;
  • You process invoices and keep track of costs; following up on current accounts with the Patent and Trademark Offices and ensuring sufficient funds;
  • You make sure the daily general administration of Group IP is up to date: dealing with incoming and outgoing mail, organizing meetings, review of docketing, etc;
  • You support the organization of the IP team: setting up/improving internal work procedures, guidelines and preparing management reporting (patent metrics, cost reports);


  • You have a Bachelor Legal practice/Office Management or equivalent by experience;
  • Ideally you have experience in a formalities/paralegal role in Intellectual Property, (preferably in trademarks). If you have comparable experience in a legal administrative role (at least 3 years) that would qualify too;
  • You are fluent in Dutch and English, both spoken and written.  Knowledge of French would be an advantage;
  • You have good knowledge and handling of Word, Excel, PowerPoint.  Experience with the IP management software, Equinox is a plus;
  • You are capable of working accurately and independently in a team setting;
  • You have excellent organizational skills, you are trustworthy and responsible: Attorneys must be able to fully rely on the paralegal (2nd pair of eyes);
  • You have strong and open communication skills;
  • You are flexible, willing to go the extra mile, hands-on mentality & pro-active attitude.


  • We offer a full-time open ended contract and a competitive salary package with fringe benefits;
  • You will be working in a challenging and growing international environment;
  • You will have the opportunity to actively play a role in the further build of the (inhouse) IP department and to leave your mark
  • We can offer training to (further) develop your IP skills and stimulate self-improvement
Tessenderlo Group
Experience level
Not Applicable